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Register a death

When and where can I register a death?

A death must be registered within 8 days of its occurrence.

If the death took place in Scotland it can be registered at any registration office in Scotland, by appointment. 
Find out about deaths, burials and cremations outside Scotland.

Book an appointment

Call 01294 310000, Monday to Friday, 9am to 4.45pm

Who can register a death?

A death can be registered by:

  • any relative of the deceased
  • any person present at the death
  • the deceased's executor or other legal representative
  • the occupier, at the time of death, of the premises where the death took place
  • if there is no person as above, anyone having knowledge of the particulars to be registered

What documents do I need?

When registering a death the following documents are needed:

  • the medical certificate of cause of death (Form 11) issued by the doctor, you cannot register a death without this
  • if available, the birth certificate of the deceased
  • if available and applicable, the marriage or civil partnership certificate of the deceased
  • the deceased's medical card - if not available, the name of the deceased's registered doctor

Don’t delay registering a death if all these documents aren’t available. The registration can take place with just the medical certificate.

Once the death is registered

There’s no fee to register a death. After registration the registrar will issue the following free of charge:

  • an abbreviated death certificate
  • a certificate of registration of a death (Form 14)  – this must be taken to the funeral director
  • a white form (BD8) – if you don’t use the Tell Us Once service, this should be posted to:

    The Pension Service
    PO Box 5
    Glasgow
    G90 8BE

The registrar will notify the council tax department and the electoral registration office of the death.

A full death certificate, if required, can be used for the deceased’s personal business including insurance policies and building society accounts. It may also be used to close bank accounts.

Death certificate copy fees

For a full certificate, up to 1 month after death: £10

Thereafter: £15

Please note that there is an additional £1 administrative charge for posting certificates.

Tell Us Once

The Tell Us Once service can notify all relevant organisations of someone’s death.

If you wish to make use of the Tell Us Once Service, the deceased's National Insurance Number will be required along with the following, where relevant:

  • Passport/ Passport Number
  • Driving Licence
  • Blue Badge

We can notify the relevant organisations and government/ council departments if the deceased was:

  • in receipt of any benefits from the Department for Work and Pensions
  • in receipt of any benefits from the Council such as Council Tax Rebate or Housing Benefit
  • a War Pensioner
  • receiving care from the Health and Social Care Partnership ie Home Helps, occupational therapy equipment or had an allocated Social Worker
  • a council tenant
  • subject to Personal Taxation
  • on the Voter's Roll
  • a member of the local library

This service is normally used by the deceased's next of kin (closest relative by blood or marriage to the deceased) or the person dealing with their estate. If you wish to act on this person’s behalf you must get their permission first.

The information you give will be treated securely and confidentially. The organisations we contact will use the information to update records, end services, benefits and credits as appropriate and resolve any outstanding issues.

They may use the information in other ways, but only as the law allows. Our privacy statement tells you how we will use and protect the information you provide when you use the Tell Us Once service.

More information

Find out about Bereavement Benefits and what to do when someone dies on the UK Government website.

Paying for a funeral - Scottish Government advice.

Arranging a funeral - Scottish Government advice.

Age UK produces a Bereavement Guide. We also have a range of advice leaflets on grief, practical concerns, useful contacts and much more. These are available at any of our registration offices.  

Contact Registrations

Email

contactus@north-ayrshire.gov.uk

Telephone

01294 310000 

01770 600338 - Arran Office

Address

Registration offices