North Ayrshire Council

When to register a death

A death must be registered within 8 days of its occurrence.

If the death took place in Scotland it can be registered at any registration office in Scotland, by appointment. 

Deaths, burials and cremations outside Scotland.

Who can register a death?

A death can be registered by:

• any relative of the deceased
• any person present at the death
• the deceased's executor or other legal representative
• the occupier, at the time of death, of the premises where the death took place
• if there is no person as above, anyone having knowledge of the particulars to be registered

You will need

The following documents are needed to register a death:

• the medical certificate of cause of death (Form 11) issued by the doctor
• if available, the birth certificate of the deceased
• if available and applicable, the marriage or civil partnership certificate of the deceased
• the deceased's medical card - if not available, the name of the deceased's registered doctor

Don’t delay registering a death if all these documents aren’t available. The registration can take place with just the medical certificate (Form 11).

Once the death is registered

There’s no fee to register a death. After registration the registrar will issue:

• an abbreviated death certificate
• a certificate of registration of a death (Form 14) – this must be taken to the funeral director
• a white form (BD8) – if you don’t use the Tell Us Once service, this should be posted to:

  The Pension Service
  PO Box 5
  Glasgow G90 8BE

The registrar will notify the council tax department and the electoral registration office of the death.

A full death certificate, if required, can be used for the deceased’s personal business including insurance policies and building society accounts. It may also be used to close bank accounts.

Death certificate copy fees

For a full certificate, up to 1 month after death: £10

Thereafter: £15

Please note that there is an additional £1 administrative charge for posting certificates.

Tell Us Once

The Tell Us Once service can notify all relevant organisations of someone’s death.

To use this service, you will need the deceased's National Insurance Number along with the following, where relevant:

• Passport/ Passport Number
• Driving Licence
• Blue Badge
• spouse's National Insurance number (if applicable)

We can notify the relevant organisations and government/ council departments if the deceased was:

• in receipt of benefits from the Department for Work and Pensions
• in receipt of benefits from the council 
• a War Pensioner
• receiving care from the Health and Social Care Partnership
• a council tenant
• subject to Personal Taxation
• on the Voter's Roll
• a library member

This service is normally used by the deceased's next of kin (closest relative by blood or marriage to the deceased) or the person dealing with their estate. To act on this person’s behalf you must get their permission first.

The information you give will be treated securely and confidentially. The organisations we contact will use the information to update records, end services, benefits and credits as appropriate and resolve any outstanding issues.

They may use the information in other ways, but only as the law allows. Our privacy statement tells you how we will use and protect the information you provide when you use the Tell Us Once service.

More information

• What to do after someone dies
• Death and Benefits
• Paying for a funeral
• Arranging a funeral
• Planning your own funeral
• Coping with bereavement