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Kilwinning By-election

A Local Government By-election will be held on Thursday 9 May 2024 to fill a vacancy that has arisen sadly following the death of Councillor John Glover, one of four Councillors representing the Kilwinning Ward of North Ayrshire Council. 

​The Returning Officer for this By-election is Craig Hatton (the Council’s Chief Executive) who has a small team to deal with the administration and organisation of the poll including the staffing of polling stations. This team also deals with the organisation of the verification and counting of votes at the count.

How to become a Councillor 

The Electoral Commission has produced guidance to assist Candidates (potential councillors) and Agents (their representatives).  

This guidance covers: 

  1. Can you stand for elections? 
  2. Standing as an Independent Candidate 
  3. Standing as a Party Candidate 
  4. Spending and Donations 
  5. The Campaign 
  6. Your right to attend key events 
  7. After the declaration of results

Supporting resources such as nomination forms, forms for the appointment of agents, etc are also available from the Electoral Commission's website. However, please note that a North Ayrshire specific Nomination Pack with information for Candidates and Agents is available to download.

Being a councillor involves a huge variety of work, some of which can be challenging, but hugely rewarding as you can make a real difference to our people, our communities and the area you represent. If you are considering standing for election, the Improvement Service has created helpful information to understand the many different aspects of a councillor's role.

The Election Team can accept nomination papers between 10am and 4pm from Monday 25 March 2024 to Friday 5 April 2024 at the Election Office, Cunninghame House, Irvine KA12 8EE. Due to public holidays the office is closed on Friday 29 March 2024 and Monday 1 April 2024. If you require specific access arrangements to attend, please contact the Election Office on 01294 324729. 

To ensure an appropriate member of staff is on hand to receive nominations, it would be helpful if Candidates or Election Agents could contact the Election Office on 01294 324729 or email elections@north-ayrshire.gov.uk to arrange a mutually convenient date and time for checking and lodging the nomination papers. 

Completed nomination papers must be lodged by 4pm on Friday 5 April 2024 at the Election Office, Cunninghame House, Irvine KA12 8EE. 

Key Dates

​The key dates for the By-election, particularly the closing dates for registration, postal and proxy applications are detailed in the election timetable:

Election timetable
EventDate
Publication of Notice of Election Friday 22 March 2024
Delivery of nomination papers Monday 25 March 2024 to Friday 5 April 2024 between 10am and 4pm (closed for public holiday on Friday 29 March 2024 and Monday 1 April 2024)
Deadline for withdrawals of nomination Friday 5 April 2024, 4pm
Deadline for notification of appointment of election agents Friday 5 April 2024, 4pm
Publication of notice of poll, including situation of polling stations As soon as practicable after 4pm on Friday 5 April 2024
Dispatch of poll cards to electors Monday 8 April 2024
Deadline for receiving applications for registration Monday 22 April 2024
Second dispatch of poll cards As soon as practicable after last date to apply to register to vote
Deadline for receiving new postal vote and postal proxy vote applications, and for changes to existing postal or proxy votes Tuesday 23 April 2024, 5pm
Dispatch of postal ballot packs Friday 26 April 2024 (as soon as practicable after last date to apply for a postal vote)
Deadline for new applications to vote by proxy (not postal proxy or emergency proxies) Tuesday 30 April 2024, 5pm
Deadline for notification of appointment of polling and counting agents Wednesday 1 May 2024
Polling Day Thursday 9 May 2024, 7am to 10pm
Last time that electors can apply for a replacement for a lost and spoilt postal vote Thursday 9 May 2024, 10pm
Deadline for emergency proxy applications Thursday 9 May 2024, 5pm
Last time to alter the register due to clerical error or court appeal Thursday 9 May 2024, 9pm
Verification and count Friday 10 May 2024, 9am
Latest date for candidates to submit their return and agent declaration Friday 14 June 2024

Formal Notices

​The formal By-election notices will be displayed here throughout the election process. 

Poll Cards 

The first issue of Poll Cards is due on Monday 8 April 2024. Subsequent issue dates to be confirmed. 

Electors are encouraged to check their poll card carefully.  There may have been a change to your Polling Station since the last elections. 

Applications to Register to Vote 

​If you live in Ward 6 - Kilwinning and want to vote in this By-election, you need to be registered to vote. The way we register to vote has changed. 

The last day you can register to vote in this By-election is Monday 22 April 2024.

You can register to vote online or if you would prefer to register by post then you should contact the Electoral Registration Officer (for Ayrshire), as detailed below, and a paper form will be posted out to you. 

If aged 16 or over by Thursday 9 May 2024 you will be able to vote in this By-election but you must be registered. 

​Applications to vote by Post or Proxy  

​If you are unable to go to your polling place in person you may wish to apply for a postal or proxy vote. Application forms for a postal or proxy vote can be obtained by contacting the Electoral Registration Officer (for Ayrshire), more information on applying can be found on the Ayrshire Valuation Joint Board website. Only electors who are (or will be) registered individually are entitled to apply to vote by post or proxy. Further information for voters is available from the Electoral Commission's Website

Contact details for the Electoral Registration Officer (for Ayrshire) are detailed below: 

Electoral Registration Officer (for Ayrshire)
9 Wellington Square 
Ayr
KA7 1HL ​ 

Telephone: (01292) 612221  
Email: ero@ayrshire-vjb.gov.uk 
Ayrshire Valuation Joint Board website

The deadline for receiving new postal vote and postal proxy applications in this By-election is 5pm on Tuesday 23 April 2024.

The deadline for new applications to vote by proxy (not postal proxy or emergency proxies) is 5pm on Tuesday 30 April 2024.

All postal vote and proxy application forms must be returned to the Electoral Registration Officer (for Ayrshire) at the address above and not to North Ayrshire Council. 

The first issue of ballot papers to postal voters will take place on Friday 26 April 2024. New postal votes received by 5pm on Tuesday 23 April 2024 will be sent shortly after this date. 

The electronic count (eCount) 

​The electronic verification and counting of votes will take place on Friday 10 May 2024 at 9am. The venue will be confirmed shortly. 

Admission to the eCount will be strictly by accredited admission pass only.

Results

​Results from the By-election will be published on the Council’s website following the eCount on Friday 10 May 2024. The previous election results are available for you to view.  

Further Information 

For more information on registering to vote, postal and proxy voting, please contact the Electoral Registration Office on 01292 612221 or by email to ero@ayrshire-vjb.gov.uk.

For all other areas, including becoming a candidate, please contact our Council’s Election Office on 01294 324729 or by email to elections@north-ayrshire.gov.uk.

Document accessibility

The documents on this page are currently inaccessible, please email elections@north-ayrshire.gov.uk if you require an accessible version.