Records management

The Public Records (Scotland) Act 2011 requires all Scottish public authorities, including local councils, to manage their records properly. This law ensures that important information about how public services are delivered, is created, kept safe and remains accessible for as long as it is needed.

Under the Act, local authorities must:

• maintain a Records Management Plan (RMP) approved by the Keeper of the Records of Scotland
• put in place clear policies and procedures for handling records
• protect information so it is accurate, secure and available when required

Following the Act supports transparent decision-making, high-quality services, and the protection of individuals rights. It also ensures that valuable public information is preserved for future generations.

Progress Update Review (PUR) requirement

As part of ongoing compliance, local authorities are encouraged to submit a Progress Update Review (PUR) to the Keeper of Records in Scotland. The PUR provides an annual update on how the organisation is implementing and improving its Records Management Plan.

The PUR helps to:

• demonstrate continuous improvement in records management practices
• show progress against agreed actions in the Records Management Plan
• maintain transparency and accountability in how public records are managed

The PUR process ensures that records management arrangements remain effective, up to date, and aligned with statutory obligations.

The most recent PUR submitted by North Ayrshire Council document was in 2025. This was approved by the National Records of Scotland PRSA team on 12 January 2026.