The procurement process used depends on factors such as:
- commodities required
- expected spend.
The process of procuring is governed by legislation including North Ayrshire Council's Standing Orders (PDF, 658kb), National legislation. The process is as follows:
- The service identifies a need and a budget is approved
- A specification is developed and an Invitation to Quote/Tender is created
- Requirements are advertised on Public Contracts Scotland and Find a Tender (FTS) if expected spend is over the GPA thresholds*
- Tenders/bids are received from interested suppliers/contractors/service providers
- Responses are evaluated against the stated criteria in the procurement documents
- Contract award is made in line with North Ayrshire Council's Standing Orders (PDF, 645kb).
- Award letters/unsuccessful letters are sent to supplier(s)/contractor(s)/service provider(s)
- Award notice is published on Public Contracts Scotland if the value is over £50,000 for supplies and services and over £2,000,000 for works.
*GPA thresholds are £189,330 for supplies & services and £4,733,252 for works.
A detailed explanation called the 'Supplier Journey' can be found on the Scottish Government website with information on working with local authorities.