The Accounts Payable Section is responsible for processing most of our invoices.
The remainder of our invoices are processed within the specific Service areas e.g. Health and Social Care Partnership, Transport, Building Services.
Unless specific contract terms have been agreed, the standard North Ayrshire Council payment terms are 30 days from receipt of a valid invoice. We aim to process and pay as many invoices as possible within this timeframe.
Invoices without the required valid details (eg contact details, PO Number), will not be processed or paid until all valid information is provided by the supplier. Payment may therefore be delayed.
Good Invoicing Practice Guide for Suppliers
Our Good Invoicing Practice (PDF, 36kb) aims to reduce delays in payments to suppliers.
Failure to provide invoices with the correct information will result in your invoice being returned to you unpaid. Any amended invoices should be re-dated. Payment terms will take effect from date of receipt of the amended invoice.
Payment by BACS
North Ayrshire Council intends to pay its suppliers through the Bank Automated Clearance System (BACS) rather than by cheque.
BACS enables direct bank-to-bank payments, eliminating the need for paper-based transactions and the issuing of traditional cheques.
As part of the BACS payment, you'll receive all future remittance advices by email detailing payments being credited. You, therefore, must provide an email address on the form.
National Fraud Initiative Fair Processing Notice
North Ayrshire Council is required by law to protect the public funds it administers.
We may share information provided to us with other bodies responsible for:
- auditing or administering public funds
- undertaking a public function, in order to prevent and detect fraud
If you require additional information please have a look at the National Fraud Initiative page.