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Accounts Payable

The Accounts Payable section has responsibility for providing a system for proper recording and payment of sums due by the Council.

The section deals with the processing of invoices, queries regarding the status of invoices, the maintenance of creditor records, and the Construction Industry Tax Scheme.

Our Terms

Unless specific contract terms have been agreed, the standard North Ayrshire Council payment terms are 30 days from receipt of a valid invoice. We aim to process and pay as many invoices as possible within this timeframe.

Invoices without the required valid details (eg contact details, PO Number), will not be processed or paid until all valid information is provided by the supplier. Payment may therefore be delayed.

Good Invoicing Practice Guide for Suppliers

Our Good Invoicing Practice (PDF, 36kb) aims to reduce delays in payments to suppliers.

Failure to provide invoices with the correct information will result in your invoice being returned to you unpaid. Any amended invoices should be re-dated. Payment terms will take effect from date of receipt of the amended invoice.

Payment by BACS

North Ayrshire Council intends to pay its suppliers through the Bank Automated Clearance System (BACS).

BACS enables direct bank-to-bank payments, eliminating the need for paper-based transactions and the issuing of traditional cheques. 

As part of the BACS payment, you should receive all future remittances by email detailing payments being credited. If you are not receiving electronic remittances, please let the Accounts Payable section know and we will amend our records accordingly.

National Fraud Initiative Fair Processing Notice

North Ayrshire Council is required by law to protect the public funds it administers. 

We may share information provided to us with other bodies responsible for:

  • auditing or administering public funds
  • undertaking a public function, in order to prevent and detect fraud

If you require additional information please have a look at the National Fraud Initiative page. 

Contact Accounts Payable

Email

accountspayable@north-ayrshire.gov.uk

Telephone

01294 324569

For any new supplier to be added to our financial management system, please use the contact details found above.