The Accounts Payable section has responsibility for providing a system for proper recording and payment of sums due by the Council.
The section deals with:
- processing of invoices
- queries regarding the status of invoices
- the maintenance of creditor records
- the Construction Industry Tax Scheme.
Unless specific contract terms have been agreed, the standard North Ayrshire Council payment terms are 30 days from receipt of a valid invoice. We aim to process and pay as many invoices as possible within this timeframe.
Invoices without the required valid details (eg contact details, PO number), will not be processed or paid until all valid information is provided by the supplier. Payment may therefore be delayed.
Good Invoicing Practice Guide for Suppliers
Our Good Invoicing Practice (PDF, 36kb) aims to reduce delays in payments to suppliers.
Failure to provide invoices with correct information will result in your invoice being returned to you unpaid. Any amended invoices should be re-dated. Payment terms will take effect from date of receipt of the amended invoice.
Payment by Bacs (Bankers Automated Clearing System)
North Ayrshire Council intends to pay its suppliers through Bacs.
Bacs enables direct bank-to-bank payments, eliminating the need for paper based transactions and the issuing of cheques.
As part of the Bacs payment, you should receive remittances by email detailing payments being credited. If you are not receiving electronic remittances, please let the Accounts Payable section know and we will amend our records.
National Fraud Initiative Fair Processing Notice
North Ayrshire Council is required by law to protect the public funds it administers.
We may share information provided to us with other bodies responsible for:
- auditing or administering public funds
- undertaking a public function, in order to prevent and detect fraud
For more information visit the National Fraud Initiative webpage.
No Purchase Order, no payment (No PO No Pay)
North Ayrshire Council implements a No PO No Pay Policy. Suppliers and contractors must quote a valid Purchase Order number on invoices for goods, services or works in order to receive payment. Our No PO No Pay Policy guidelines (PDF, 162kb) provides information.